Cancellation of the European Junior and Youth Orienteering Championships 2020
Salgótarján (HUN), 9th September 2020
Statement of the EJYOC 2020 Organising Committee

In the name of the Organising Committee of the European Junior and Youth Orienteering Championships, we regretfully announce, that the Championships will not take place in October 2020. We did our utmost for this event to happen, but the external circumstances were against us. The direct reasons of the cancellation are as follows:
  • The participation of an increasing number of European Federations is either uncertain or impossible, partly directly because of the COVID-19 pandemic or the travel restrictions (flight cancellations, entry restrictions into Hungary) the pandemic has caused
  • The Hungarian coronavirus situation has deteriorated in the past few days and the forecast is that it will get even worse. With the tools we have, the Organising Committee can’t guarantee the health of each and every participant.
  • Earlier this week, the municipality of the host town Salgótarján couldn’t give us the guarantees we needed to proceed with the organisation: they are uncertain if such a mass event with widespread international participation should take place in the city in the current circumstances.
We hope to be able to organise this event in one of the coming years, when the situation returns to normal.

Until then, take care and stay healthy!
Tibor Sramkó
Event Director
EJYOC 2020
Áron Less
Secretary General
Hungarian Orienteering Federation
Bulletin 2
The Bulletin 2 was published:
https://eventor.orienteering.org/Documents/Event/3912/Bulletin-2
The content of the homepage will refresh according the Bulletin 2 in a few days.
Information on new Hungarian border measures introduced as of 1st September 2020 and implications for EJYOC 2020 situation
Dear Participants, Parents, Team Officials and Federation Officials,

As we wrote last Thursday, the Hungarian Government announced new travel restrictions for those entering the country starting on 1st September and valid for at least 30 days. You may have read in your home media, that this is a full travel ban, or that Hungary has completely shut down its borders. The decision is however a bit more complicated than that simple statement and the government decree published on Sunday night (30th August) confirms that entering Hungary is still possible for those taking part in sports events. This is valid for basically all sport events starting from the UEFA European Super Cup level to orienteering district championships.

As of today, the entry condition for those attending a sport event is an invitation letter from the local organiser with exact names and ID card data for all participants, team officials and competition officials plus two negative COVID-19 PCR tests not older than 5 days and made 48 hours apart (in English or Hungarian language). Those entering with such negative tests will not need to be quarantined in Hungary after entering. According to this decree – which is valid until 1st October, for now – spectators are not allowed to enter under this exemption.

The decree also writes, that for UEFA football matches, presenting 1 negative PCR test from the last 3 days is enough. The government reserves the right to apply (different) special measures for major sports events such as EJYOC (hopefully the same as for UEFA matches). So basically, this means that all countries are "yellow", if you want to take part in a sport event.

The full text of the government decree can be found here (and downloaded from the top right corner): magyarkozlony.hu , page 6170, 12-13. §

Some of you may have seen, that the coronavirus situation in Hungary rapidly deteriorated during the last few days with the number of positive tests going up from 73 on 26th August (the date of our last letter) to 292 on 30th August. Still, experts believe that the reason behind the rise in numbers is very much local. 11 days ago, the Prime Minister announced that there will be major changes in travel restrictions from the 1 st of September and that people should not book travel to the Mediterranean countries afterwards. For many people, this meant that this was the last chance to travel, go to the beach, etc. We had two consecutive weekends with perfect summer weather and every tourist destination was full. Freshmen camps in the universities happened last week in good weather. This is seen as potential reasons for the increasing numbers. We believe and hope for a significant decrease by 9 th September, when the effects of the travel restrictions should be known.

We can’t extend the team entry deadline forever, as we need to make pre-payments for the accommodations booking, especially for those willing to stay in accommodation “A”. Therefore, the latest date we need your commitment is 10th September, i.e. we will further extend the team size deadline to this date. Our plan is to review the situation on 8 th September, make a statement / decision on 9 th September whether EJYOC should go ahead and then you still have one day to decide whether you are willing to participate with the restrictions or not. Then we will need to receive the pre-payments by 15th September.

The entry cancellation regulation is thus modified as follows: if an entered Federation withdraws its entry between 11th September and 13th October, it will receive an 80% refund. As per IOF Competition Rule 7.9., (If the event (or part of the event) has to be cancelled due to reasons outside of the organiser’s control e.g. weather conditions, destruction of terrain, the organiser may retain a minimum proportion of the entry fee in order to cover committed costs.), the organiser will retain 20% of the entry fees from all those entered on 10th September 24:00, if EJYOC 2020 will be cancelled due to COVID-19. Between 14th -20th October, the refund is 50%.

Some more questions we got from the IOF Office and short answers:

Q1: Is it certain that the decree of the government allowing international sports events special status, i.e. no quarantine requirements as long as 2 negative tests are registered, is going to stay in place?

A1: It can't be certain, but it's extremely likely that it will stay in place. We absolutely agree, that if quarantine is imposed, then EJYOC can't go ahead. But at the moment, the government is desperate to restart school on 1st September. As long as there is offline school, there will be orienteering events also, EJYOC included.

Q2: What is happening in Hungary after it is known that there is a significant increase in cases etc? Is there a lot of pressure to close things down?

A2: For the government, this would be a last resort. It's crucial for the economy to not close down totally. Politically, it can also be a disaster and political gains are extremely important for our government. They have said multiple times, that the country can't be shut down again and allowing Hungarian people some freedom is paramount.

Q3: What do you think is the most likely scenario? What recommendation would you give?

A3: I'm not an expert virologist, but the absolute numbers you see are still not overly concerning (although the trend is). I believe the travel measures will have some effect. My recommendation would be to wait a few weeks until the effects roll through the system


As stated earlier, our next scheduled communiqué will be released on 9 th September. But if you have some more questions, please let us know at info@eyoc2020.hu

Until then, stay healthy!

Sincerely yours,
Tibor Sramkó
Event Director
EJYOC 2020
Áron Less
Secretary General
Hungarian Orienteering Federation
Statement of the EJYOC 2020 Organising Committee regarding the COVID-19 situation
Dear Orienteering Friends!

We received numerous letters of concern regarding COVID-19 and EJYOC 2020. Let me inform you about the situation.

Until 26th August 16:00 we received 554 entries (athletes + team officials) from 25 countries for the European Junior and Youth Championships 2020. This is something beyond our expectations. Still, due to the uncertainty of the COVID-19 situation (with some entries missing from Federations we expected to take part), we decided to extend the team size deadline until 3 rd September 24:00.

Unfortunately, category “A” accommodation is fully booked by now, so if you haven’t booked yet, you can either take category “B” or look for something yourself.

As of today (26th August), the COVID-19 situation in Hungary is relatively good. According to Worldometer: https://www.worldometers.info/coronavirus/, Hungary has had the fewest reported cases per 1 million population in Europe. Currently, entering Hungary from other countries is based upon different circumstances; the countries are divided into 3 groups: green, yellow and red, the groups are reviewed weekly.

For international sport events, like EJYOC (confirmed by the government), Hungarian law specifically permits entry to the country without quarantine. The current requirements for entry from yellow and red countries are an invitation letter from the organisers and 2 negative PCR tests from within the last 120 hours of entry. The two tests should be made 48 hours apart. Open travel from green countries. To see which colour your country is see the map here: Map

Government says, that border restrictions will be increased from 1st September, but the exact measures are not yet public (until 29th August, we think). As the current law for international sport events was introduced 2 weeks ago, we expect that the basic conditions for entry will not change, although some countries will be coloured differently

The feeling is that outdoor sport events will continue, until the situation becomes considerably worse. The priority of the government is to start school offline on 1st September, and until we have school, we definitely have sport events. Furthermore, international sports events are extremely important for the image of the country, so shutting them down will be a last resort. For example, the organisation of the football European Super Cup was confirmed a few days ago for 24th September, with 20,000 spectators present in the stadium.

Regarding entry cancellation, after consultation with the IOF Senior Event Adviser Jan Fiala, we would like to reiterate that if an entered Federation withdraws its entry between 4th September and 13th October, it will receive an 80% refund. As per IOF Competition Rule 7.9., (If the event (or part of the event) has to be cancelled due to reasons outside of the organiser’s control e.g. weather conditions, destruction of terrain, the organiser may retain a minimum proportion of the entry fee in order to cover committed costs.), the organiser will retain 20% of the entry fees from all those entered on 3rd September 24:00, if EJYOC 2020 will be cancelled due to COVID-19. Between 14th-20th, October the refund is 50%.

We plan to publish Bulletin 2 once the preliminary entries are closed, probably on 7th September. Our bulletin 1 was last updated on 8th August.

Train hard, stay healthy!

Salgótarján, 26.08.2020.

Best regards,
Gábor Kovács
Technical Director, EJYOC 2020
Important
The IOF Council, at its digital meeting July 31st, decided that the scheduled organisation of the European Youth Orienteering Championships (EYOC) in Hungary, 24-26 October 2020, could proceed. As part of the decision about EYOC, Council approved the organisers proposal to include competition classes for junior athletes (Men up to 20 years old and Women up to 20) and to declare these the European Junior Orienteering Championships (EJOC) 2020.
Main information
ORGANISERS
Hungarian Orienteering Federation
Salgótarjáni Dornyay SE
Balassagyarmati Balassi Bálint KSE
Nógrád County
City of Salgótarján
ORGANISING COMMITTEE
Event Director Tibor Sramkó
tibor.sramko@eyoc2020.hu
Technical Director Gábor Kovács
gabor.kovacs@eyoc2020.hu
Event Secretary Róbert Goldmann
robert.goldmann@eyoc2020.hu
EVENT CONTROLLERS
IOF Senior Event Adviser Jan Fiala (CZE)
IOF SEA Assistant Roman Zbranek (CZE)
National Controller Máté Bereczki
CONTACTS
EVENT DATES
Friday, 23rd October 2020 – Monday, 26th October 2020

In case of appropriate circumstances, the EJYOC2020 will be organised on the dates October 23-26, 2020.
EVENT VENUE
The European Junior and Youth Orienteering Championships 2020 will be held in Salgótarján.

Salgótarján is the capital of Nógrád County, in Northern Hungary. It’s located at the foot of the Karancs mountain, in the Cserhát hills, 250 meters above sea level, 120 km north-east from Budapest, and 10 km south of the border with Slovakia. Salgótarján is surrounded by beautiful forests and hills topped with castle ruins. The town already existed in the Middle Ages, but information on it is scarce possibly because it was a small settlement. The word salgó means “shining” in Old Hungarian, while Tarján was the name of one of the Hungarian tribes conquering the area.

Real development came in the mid-19th century, when a coal mine was opened nearby. The job opportunities provided by the mine and the developing industry began to attract people. The village grew quickly and was granted town status in 1922. Today visitors can see the remains of the mining industry by visiting the Mine Museum. In 1950, Salgótarján became the capital of Nógrád county. In the next twenty years several villages were annexed to the growing city. The coal mines closed years ago. The population is around 34.000 today.
EVENT CENTRE
Salgótarján Sportcentrum, 3100 Salgótarján, Losonci út
Accreditation of the teams will be held in the Event Centre.
DISTANCES & GENERAL MAP
Nearest international airports to Salgótarján:
110 km from Budapest, Hungary
180 km from Košice, Slovakia
230 km from Debrecen, Hungary
290 km from Bratislava, Slovakia
320 km from Kraków, Poland
370 km from Wien, Austria
CLIMATE
At the end of October in the northern part of Hungary it is moderately cold, with the maximal temperature sometimes up to over 20°C and the minimum is usually around 0°C. In an average October there are 7 rainy days, with an average monthly rainfall amount of 37 mm in Salgótarján. Snowfall is rare.
Programme
Friday
23rd October
Team arrivals, accreditation, model event, technical model event
Saturday
24th October
Long Distance (first start planned: 10:00)
Opening Ceremony
Sunday
25th October
Sprint
(first start planned: 14:00)
Monday
26th October
Relay (first start planned: 09:00)
Closing Ceremony
COMPETITION RULES
The Competition Rules for IOF Foot Orienteering Events (version valid from 1st January 2020) shall be applied to participation in the European Youth Orienteering Championships 2020, with special attention to Appendix 8.

Special Rules for the European Junior Orienteering Championships shall be applied to that event, which are supposed to be available from 20th August on the IOF and the event website.

Competitors representing member Federations of the IOF, defined by the International Olympic Committee as belonging to the European continent, can compete in EJYOC. Competitors representing other member Federations of the IOF can participate in EJYOC but will not be eligible for European titles, medals or diplomas.
CLASSES AND RESTRICTIONS
W16 women born 2004 or later
W18 women born 2002 or later
W20 women born 2000 or later
M16 men born 2004 or later
M18 men born 2002 or later
M20 men born 2000 or later
Each country may enter a maximum number of 4 competitors in each class and one relay team/class. All participants must be full passport holding citizens of the country they are representing.
Maximum number of officials per team is not limited.
Terrains
Medium to big hillsides and valleys between 250-480 m asl with a lot of point features (stones, pits, etc.). Some areas with intricate land forms. Some rocky areas in small parts of the terrain. Beech and oak forest, some open areas. Some dense areas with thickets. Runnability and visibilty varies between very good and moderate. Medium density of roads and paths. Typical objects of old mining may occur.
Hilly urban terrain between 250-330 m asl: mainly built up urban areas and parks. Hillsides with varying steepness and terraces. Excellent runnability and visibilty. Dense network of roads and paths. Artificial stone walls between the blocks of flats.
Medium hillsides and valleys between 380-500 m asl with a lot of point features (mainly mining objects). Some areas with intricate land forms. Beech and pine forest, mostly with good runnability and visibilty. Some open areas and some dense areas with thickets. Dense network of roads and paths.
Maps
Long: scale 1:10 000, e=5m, according to ISOM2017-2 – new map
Sprint: scale 1:4 000, e=2.5m, according to ISSprOM 2019 – new map
Relay: scale 1:10 000, e=5m, according to ISOM2017-2 – new map
Mapmakers: Nándor Vancsik, Zoltán Dénes
PRELIMINARY COURSE DATA
Class Approx. winning time Approx. length
W16 35-40 min 5,0 km
W18 40-45 min 6,0 km
W20 50-55 min 7,5 km
M16 40-45 min 6,0 km
M18 45-50 min 7,0 km
M20 60-65 min 9,0 km
Class Approx. winning time Approx. length
W16 10-12 min 2,0 km
W18 10-12 min 2,3 km
W20 12-15 min 2,8 km
M16 10-12 min 2,8 km
M18 10-12 min 3,0 km
M20 12-15 min 3,5 km
Class Approx. winning time Approx. length
W16 75 min 3,0-3,2 km
W18 90 min 4,3-4,5 km
W20 90 min 4,3-4,5 km
M16 90 min 4,3-4,5 km
M18 105 min 5,0-5,2 km
M20 105 min 5,0-5,2 km
PUNCHING SYSTEM
SportIdent Air+ punching system will be used in all races. The organiser will provide AIR+ SI cards on request – please indicate upon entering. Hire costs 10 €/card for the whole EJYOC.
Entries
Preliminary entry deadline:
10th September 2020. Preliminary entry includes countries’ estimated number of competitors in each class and total number of team officials.
Payment deadline:
15th September 2020. After the preliminary entry deadline, all entered Federations will receive an invoice.
Information about payment will be further described in Bulletin 2.
Team names deadline:
13th October 2020.
Payment surcharge:
According to IOF Competition Rule 7.4.
11th September to 13th October: surcharge 20% on new entries and withdrawals receive an 80% refund.
14th October to 20th October: surcharge of 50% on new entries, withdrawals receive a 50% refund. Name changes in this period cost 10 €.

All entries should be submitted through IOF Eventor.
Entries will re-open on 8th August 2020.
ENTRY PACKAGES
A 210 €/participant (competitor or team official) in accommodation A
B 180 €/participant (competitor or team official) in accommodation B
C 150 €/participant (competitor or team official) in accommodation C
ACCOMODATION DETAILS
A 1-4 bed hotel rooms with own bathroom (limited number of places available – first come, first served)
B 4-8 bed hostel rooms with shared bathrooms
C hard floor in gym with own sleeping equipment and shared bathrooms
Entry fee includes:
  • Start fee for all three EJYOC competitions
  • Model events
  • Accommodation between 23rd-26th October (3 nights)
  • Full board from dinner on 23rd October until lunch on 26th October
Entry fee DOES NOT include:
  • Cost of local transport
  • Hiring of SI Air+ cards
Note:
If a team wants to stay in an accommodation not provided by the organiser (and outside the embargoed areas), they must order and pay for the entry package ”C”.
Transport
Teams are recommended to use their own transport throughout the competition, including getting to the start areas. Organisers provide transportation during the official programme of EJYOC on request. For costs and details, please contact info@eyoc2020.hu after 1st August 2020.
VISA
Please check the following link with a list of citizens of countries, who need visa to enter Hungary: https://konzuliszolgalat.kormany.hu/en
COVID-19
To minimise the risk of infection, some previous plans had to be modified, where a lot of people are expected to stay at the same place in the same time. These include:
  • Cancellation of the Friendship Party
  • No quarantine will be used during the competitions. Special attention will be on fair play for the participants. GPS tracking will either be cancelled or be restricted to the last few (20-25) starters.
  • Team Officials’ Meetings will be held online, thus competitors can also watch in real time. The presentations will be also available 30 minutes in advance. Questions will only be possible in writing.

As this is a completely new situation, the organiser is open for further suggestions at info@eyoc2020.hu A full list of restrictions compared to normal competitions will be available in Bulletin 3.
EMBARGOED AND TRAINING AREAS
The embargoed areas for Sprintindicated with orange colour – are permitted for access for competitors, team officials and other persons but may not be used for orienteering trainings or routechoice testing. It is prohibited to stay there with a map, to orienteer (reconnoitre) through the embargoed area or to test route choices running or walking. No organised orienteering of any kind may take place in these embargoed area until after EJYOC 2020. New regulations (full embargo) will be in effect on the competition day, described in detail in Bulletin 3

The embargoed areas for the Long Distance and the Relay competitionsindicated with red colour: Competitors, team officials, and other persons, who, through knowledge of the terrain may influence the results of the competition, are not allowed to enter these embargoed areas.

Green line through the embargoed area:
It is allowed to cross the forbidden area using this road.
Trainings
Training camps:
The organisers will organise two official training camps with a fixed programme in the following periods:
1st training camp: 13th-16th November 2019
download invitation in PDF format
1st stage results 1st stage split results
2nd stage results 2nd stage split results
3rd stage results 3rd stage split results
4th stage results 4th stage split results
5th stage results 5th stage split results
6th stage results 6th stage split results
2nd training camp: 26th-28th August 2020
The 2nd training camp will be held in case of appropriate circumstances and the sufficient number of participants. More details are here. The programme of the 2nd training camp will be completed the 2-days TIPO Cup on 29th and 30th August (30km from Salgótarján) on partly relevant terrain.

SPORTident punching and timing and big control flags will be used. The organisers also offers accommodation and meals. Further information will be available here.

Trainings and training camps organised individually must be announced at least two months in advance beacuse the organiser must obtain permissions from the authorities. Please contact training@eyoc2020.hu.
It is not possible to organise any traning camps in the forest during September, because of the local hunting season. There are a lot of different training maps and terrains within 50 km of the Event Centre in Salgótarján – see the embargoed and training areas Google Maps link at the start of this section.
Prices for individual training maps:
Laser printed maps: 4 €/piece
OCAD file: 150 €/map/team for 2019-2020
You can order setting SI controls and timekeeping. It costs 100-200 €/training regarding the number of participants. You can ask for help in organising accommodation and boarding. Please contact training@eyoc2020.hu.
PUBLIC EVENT
In case of appropriate circumstances and sufficient number of participants, a public event (Multinavigátor Salgó Cup) will be organised on the weekend of EJYOC2020 with two middle distance competitions during the weekend. Invitation of the public event is here. More information will be available in Bulletin 2.
HEALTH INSURANCE
The Event Organiser will not bear any responsibility related to the cost of medical services for the participants. Each Federation is responsible for the health insurance of all their delegates.
NEXT BULLETINS
Bulletin 2 will be published until 7th September 2020
Bulletin 3 will be published on 22nd October 2020